Meeting Notes 15 Sep 14

Meeting Notes 15 Sep 14

WPI 15 September 2014 Minutes

  1. Convene
    1. Open @ 7:07pm
    2. The Center: 800 N Market, Wichita KS
    3. Steering Committee Meeting
  2. Attendance
    1. In Attendance: Renee P, Chuck S, Pat M, Chelle B, CJ T, Jim M, Rollin D, Martin W, Dallas F, Evan S, William H
    2. Excused: Lee J
    3. Unknown
  3. Open Session
    1. Guests: William M, Daniel I, Kat A
    2. Non-Agenda Issues
      1. Pride Guide machine is broken, currently being fixed
      2. Will be in the Wichita Eagle paper Friday in the GO section
  • Reconfirmed everything with the photographer
  1. Previous Minutes
    1. Make sure to change that to who under the Wigstock Section of New Business

Motion to approve Previous Minutes as corrected made by Rollin second by Pat passes

  1. Old Business
    1. MAAIC Mapping
      1. Mapping was done and vendors have been placed
    2. Balance Report
      1. 1,288.25 in the bank
        1. Paid The Center, Party Bus, Liberty Press, and US Logo
      2. Reports
        1. President
          1. Email Thomas Witt Parade List
        2. Vice President
          1. Contacted Trash Company to change the set up time
          2. Wigstock Shirts picked up and paid
        3. Treasurer
          1. Big Sky
            1. Quote for Bouncy Castle and 40 ft Obstacle Course for 350.00 dollars for trade off in advertising
          2. Cargill
            1. They will have 7 to 8 people to help with the Family Picnic; Parade will be around 20 to 30 people. Will hang Cargill Banner at the Picnic. May have a big gas grill for the Picnic
            2. Will have 2 banners for the parade.
            3. Will be pushing other events, need to keep in contact with him
          3. Entertainment
            1. Still tweaking on the schedule for Saturday and Sunday
            2. There will be some kids dance time on the stage
  • Re printed Party Bus Tickets to be on cardboard stock and now include serial numbers
  1. Communications
    1. Sending out Vendor Packets to all our vendors
    2. All events are on the Wichita Pride Inc. Page
  • Need to get all the TML licenses
  1. Site Manager
    1. Making a list of all our vendors to map out the inside of the Indian Center
    2. Getting all the Pride Guides out to the locations
  2. Webmaster
  1. New Business
    1. Derby High Senior Project: presented a proposal to film and interview the board for the project.

Motion to allow Daniel Ice to be allowed to interview board member or steering committee members and to film all pride events on September 27th and 28th for his Senior Project with the understanding that it will not be distributed onto any social media or be used for Publication made by Renee seconded by Rollin Passes

  1. Food Vendors
    1. Getting Vendors: Fat Boyz BBQ, they want us to waive the Vendor Fee, will still pay for a TML and Security Deposit. Talk to the Boss and we can make a decision from there
    2. Cargill is bringing 240 frozen hamburger patties to the Family Picnic
  • Looking at The Center selling hamburgers and hot dogs.

Motion that Wichita Pride allows Food vendors to sell nonalcoholic beverages at Wichita Pride 2014 made by Pat second by Rollin Passes

  1. Announcements
    1. Meeting next week will be on Wednesday the 24th instead of Monday
  2. Close @ 9:30pm
By | 2016-10-19T03:09:39+00:00 July 14th, 2015|Meeting Minutes|0 Comments