WPI 24 September 2014 Minutes

  1. Convene
    1. Open @ 7:04pm
    2. The Center: 800 N Market, Wichita KS
    3. Steering Committee Meeting
  2. Attendance
    1. In Attendance: Evan S, Renee P, Chuck S, Jim M, Nolan C, Lee J, Pat M, William H, CJ T, Rollin D, Mark K
    2. Excused: Chelle B, Martin W, Karen H
    3. Unknown
  3. Open Session
    1. Guests: Beth C
    2. Non-Agenda Issues
      1. T-Mobile will be co-sponsoring the Block Party, collected 595 dollars for Block Party, electrical, and vendor booth
    3. Previous Minutes
      1. Its Fat Boyz
      2. Cargill brought 240
      3. Vendors have been placed not “figured out”
      4. Trash Company did give a proposal, the set up time was changed

Motion that the Previous Minutes be approved as amended made by Rollin second by Renee

  1. Old Business
    1. Parade
      1. Thomas Witt now has a list for all parade entries up to this point in time
      2. Kristi Parker does not have a car
        1. Check into how much it would be to rent a car from enterprise
        2. CJ will drive Kristi for the Parade
      3. MAAIC
        1. Mapped out the Gallery of Nations
        2. Will be raffling Taylor Swift Red Package and Bar Stools at the Pride Fest
  • Will be putting the kids area out on the floor instead of on the top level
  1. Food Vendors
    1. Renee Spoke to Nancy Amazing Sandwiches, however she cannot man the booth herself
      1. If we go with this food vendor we will order 125 sandwiches, pop, and water
      2. Will MCC be willing to sell these for us at 5%
    2. Call Kona Ice about shaved ice
  2. Balance Report
    1. Paid 300 for sound equipment, 270 for radios, spent 170 on family picnic
    2. Deposited 813 dollars between Picnic, Party Bus tickets, etc
    3. 275 from Wigstock yet to be deposited
    4. Have to rent Truck, tables, possible car for Grand Marshall, and pay for the party bus
    5. Roughly 1636.25, will know more on Monday
  3. Reports
    1. President
      1. All licenses for Pride are moved through the city
      2. Drag Night, entertainers are signed up
    2. Vice President
      1. Talked to Lisa on Monday, we will be receiving 3 dozen t-shirts by Friday
  • Will be calling Trash tomorrow to confirm Tuesday Pick Up
  1. Treasurer
    1. We need a second Bartender, Pink backed out, will be contacting different people to tend bar
    2. Party Bus will make a profit
  • Looking for volunteers
  1. Will be contacting the chocolate fountain tomorrow
  1. Entertainment
    1. Will need all hands on deck Saturday Morning
    2. Saturday Line Up is done, will have Sunday Line Up by the Festival
  2. Communications
    1. Tmobile is confirmed and loaded onto the website
  3. Site Manager
    1. Site maps are done, outside needs to be finalized
  4. Webmaster
    1. Nothing new, caught up
  5. New Business
  6. Announcement
  7. Close @ 9:09pm