Meeting Minutes 30 Jun 14

Meeting Minutes 30 Jun 14

WPI 30 June 2014

  1. Convene
    1. Open @ 7:07pm
    2. The Center: 800 N Market, Wichita KS
    3. Steering Committee Meeting
  2. Attendance
    1. In Attendance
    2. Excused: Martin W, Jim M
    3. Unknown
  3. Open Session
    1. Guests
    2. Non-Agenda Issues
  4. Previous Minutes
    1. It is not Our Coffee House, correct to R Coffee House

Motion to approve Previous minutes as corrected made by Pat Second By Karen Passes

  1. Old Business
    1. T-Shirts
      1. Pride t-shirts are still up in the air due to email troubles, contact will be made this week for a verbal estimate
    2. DJ For Pride
      1. Looking into bringing a DJ in from Kansas City for gas money and a hotel
    3. Balance Report
      1. 3,742 dollars spent 50.50 dollars on tarps and tools to assemble and dismantle the stage
    4. Reports
      1. President
        1. The Sunflower
          1. Have offered us an advertising package of $550 dollars
          2. Need to discuss with Sean about exactly what we are getting and if we need to get anything in writing
        2. Need to Contact Health Coalition about room rental
      2. Vice President
        1. Nothing new to report
      3. Treasurer
        1. Sponsorship From Chambliss is from Wellington Bed and Breakfast
        2. Contact from AARP
          1. Regarding the Silver Sponsorship, solved the Memorandum of Understanding issue
          2. Wanting to sponsor the cosmic bowling, need to check rules at Thunderbird Bowl to see if they can hang up their banner
  • Cargill payment has been approved, check for 1,000 will be cut in July
  1. Working on a Budget for Pride
  2. Payments left
    1. Indian Center
    2. Community Events
    3. Insurance
    4. Liquor
    5. Pride Guide
    6. Radios for Pride
    7. Trash
    8. Police
    9. Storage
  3. Salina Pride, 500 people total for the day
  1. Entertainment
    1. Bios are not available due to email issues
    2. Blues Band will not be able to attend, have a contact for the Heart of America Mens Chorus to perform on Saturday
  • Still working on Sunday times, have not heard back from face painters or the balloon artist
  1. Looking at Kansas City DJs for Pride entertainment
  2. Did get ideas for Kids area from Salina Pride, looking at a time table for the kids area
  1. Communications
    1. Attended Riverfest, handed out food vendors and face painters, got 5 food vendors that are interested
    2. Had a meeting with some marketing people, emailed both iHeart and Pandora, received a response from Pandora, sent media kit, will be contacting them as to prices for the media pricing
  • Pride Guide will be taken care of if we so choose, do not want to be a named sponsor
  1. Stopped at Annex Lounge and In and Out Burger, dropped them off a Pride Ad

Motion that all printed material for advertising for Wichita Pride Inc be emailed to Renee ONE WEEK PRIOR to date needed so that it can be printed for free Made by Renee second by Lee Passes

Motion to put a temporary hold on spending over 50 dollars except what must be spent towards obligatory spending for Pride Fest 2014 made by Lee second by Renee motion pulled

  1. Site Manager
    1. Twist and Hair Rocks have now paid for ads, could not get Chocolate Fountain
    2. Talked to Robyn saying that we need the Gayly Ad for the Guide, need to include the calendar of events for September and the Pride Pageant for August
      1. Will have Ad mock ups for next week
    3. Webmaster
      1. Vice President email now fixed
      2. Entertainment has treasurer email in it and Entertainment has no entertainment email in it
    4. New Business
      1. Pride Guide
        1. Cover for Pride Guide offered, must remove starting at Fantasy, need to include cosmic bowling on the cover
        2. Including the Keeper of the Plains on the Cover
  • Have pages and basic outline for Pride Guide
  1. Still need artwork for Cargill and AARP
  2. Need to include times for the Block Party and need to mention the Church Service
  3. Will have mock ups for next meeting
  1. Drag Night
    1. Will be dealt with next week
  2. Announcements
    1. Trans Conference July 10th and 11th College Hill
    2. Bears in Heat July 11th thru 13th
  3. Close @ 9:19pm
By |2016-10-19T03:09:39-05:00September 18th, 2014|Meeting Minutes|0 Comments