Meeting Minutes 21 Jul 14

Meeting Minutes 21 Jul 14

WPI 21 July 2014

  1. Convene
    1. Open @ 7:02
    2. The Center: 800 N Market, Wichita KS
    3. Steering Committee
  2. Attendance
    1. In Attendance: Evan S, Renee P, Benny V, Martin W, Chelle B, Chris T, Chuck S, Lee J, Karen H, Rollin D, Brenda L, Pat M, Brent K
    2. Excused: Junior S
    3. Unknown
  3. Open Session
    1. Guests: Dallas F
    2. Non-Agenda Issues
  4. Previous Minutes
    1. Under Entertainment, it should say “Contacted the Balloon Guy”
    2. Wigstock shirts cost needs to be adjusted

Motion to approve previous minutes as corrected made by Evan second by Renee Passes

  1. Old Business
    1. Sedgwick County Health Coalition
      1. Will create an Invoice for Renee at Positive Directions for the Buffalo Room and River Room
    2. Drag Night/Movie Fundraisers
      1. Ask about Party Bus Deal
    3. Balance Reports
      1. 45 in the bank
        1. Paid the events license, liquor license, Pride Guide paper, and the Center for May and June Meetings
      2. Reports
        1. President
          1. Connie Clark/Insurance
            1. Talked to Connie Clark to see if there is anything that we can do to satisfy the city, Connie asked to talk to the insurance information and emailed Colleen to see what can be done to push this thru
            2. Pat talked to Colleen to start estimates on both a Special Events license, or a year round policy
          2. Vice President
            1. AAA Portables for Trash, 20 carts will be 120 dollars, same as last year, porta pots will be 75 each, handicap will 100 dollars
            2. Tanya now has the fundraising job at Granite City, Granite City is expressing interest in selling food
  • Check for 84.94 from Granite City fundraiser
  1. Need to set up a volunteer meeting
  2. Need to get a Crown and Sash for Mr and Mrs Pride
  1. Treasurer
    1. Emailed confirmation to AARP, have yet to get a Memorandum Of Understanding
    2. Stopped by Kirby’s after last meeting, confirmed them as a Party Bus stop
  • Have not talked to photographer, or finished Amazon Smile
  1. Had a further conversation of Russell as to renting the sound system, get everything settled with him that we need to
  2. Will have a bar back for Russell and Pink, will need someone to check IDs, take cash, and make sure the bar runs smoothly
  3. Will be honing down the liquor list to minimize cost
  • Will be Finishing T Shirt order this week
  1. Entertainment
    1. Heard back from Women Without Purses and create a bio from their information working with Renee
    2. Will be getting bios from all the other entertainers, working with Martin
  • Got bio and pic from Heart of America Men’s Chorus
  1. Still looking for a face painter, will put out a post for anyone that does it
  2. Looking for volunteers for the Kids Area
  3. Still working on the Line Up for the Block Party and Pride Fest
  1. Communications
    1. Annex Lounge will be sponsoring the Party Bus, need to line up the time slots and what the sponsorship entails
    2. Chili’s East Location, got the email for the General Manager asking if they are willing to let us do a fundraiser dinner at their locations
  • Emailed everyone at GoWichita.com to get us on the Events Calendar for Pride
  1. Got an email response from Papa Johns, mobile equipment is in repair, and they will look into doing our event
  2. Emailed YMCA about being a vendor for the Women Crisis Center
  3. Brent shall be running the Twitter
  • Now have Amazon Smiles as our cover photo on Facebook, please share it
  1. Site Manager
    1. Got both Women Without Pursues and Family Picnic posters done
    2. Wellington Place would like to sponsor the Block Party
  • Still working on Pride Guide
  1. Webmaster
    1. Will be putting bios of entertainers on the website
    2. Need to load the artwork for the website
  • Need to start loading up the Calendar of Events
  1. Will be putting up Amazon Smile
  2. Website has been consistently hitting around 20 hits per week
    1. Primary hits from Google, name is the thing hitting with people, secondary source is Facebook
  3. Want to compile a highlighted list of Vendors for Pride
  • It is possible to upload a PDF of the Pride Guide so that people can flip thru it online
  1. New Business
    1. Thomas Witt
      1. Want to do an Open House during the Pride Week, promote it as a joint venture between Equality Kansas and Wichita Pride
      2. Will discuss coordinating Advertising and promotion
  • Parade: Need to start putting together a list of those that will be involved

Motion to Co-Sponsor the Open House for The Center of Wichita on September 26th as a Pride Event Made by Evan second By Karen passes

  1. Liberty Press Ad
    1. Running a Quarter Page Ad with the Pageant highlighted

Motion to run a quarter page ad in the Liberty Press for August with the Pageant Highlighted made by Pat second by Martin

  1. Gayly
    1. Need to find out deadline and send the Ad to Robyn
  2. Announcements
    1. Bears Fundraiser on August 1st at South Forty at 10pm
    2. Primetimers will be celebrating their 15th year on August 16th at 6:30pm
  3. Close @ 8:39pm

 

 

By | 2016-10-19T03:09:39+00:00 September 18th, 2014|Meeting Minutes|0 Comments