Meeting Minutes 18 Aug 14

Meeting Minutes 18 Aug 14

WPI 18 August 2014

  1. Convene
    1. Open @ 7:08pm
    2. The Center: 800 N Market, Wichita KS
    3. Steering Committee Meeting
  2. Attendance
    1. In Attendance: Renee P, Pat M, Lee J, Karen H, Chuck S, Jim M, Rollin D, Chelle B, Dallas F
    2. Excused: Chris T, Martin W
    3. Unknown
  3. Open Session
    1. Guests: Korby, Guy L
    2. Non-Agenda Issues
      1. Renee needs email of vendors who have paid
      2. Map for Pride pick up areas and drop off approved pending corrections
    3. Previous Minutes
      1. Need to correct that the Pool Party is in August not September

Motions to approve Previous minutes as corrected made by Rollin second by Renee passes

  1. Old Business
    1. Health Fair
      1. Been in contact with all the Health Organizations to clarify times and dates for the Pride Fest.
    2. Pride Guide
      1. Still waiting on Equality Kansas, The Center, and Wichita Now ads for the Pride Guide
      2. Will be printed this week
    3. MAAIC
      1. We now have the Buffalo Room rented, remaining Balance is 2,532.00 which included the remaining balance plus the Buffalo Room
    4. Wigstock Shirts:
      1. 7 dollars a shirt, wanting to order 2 dozen shirts in basic white
    5. Balance Report
      1. 3,482.32 includes T-Shirts and the Banner, still need to pay The Center for last month’s meetings
    6. Reports
      1. President
        1. Covered in Old Business
      2. Vice President
        1. Pageant
          1. Audience Choice awards are ordered, will have them by the end of this week
          2. Still need to find a pin for the sash
          3. Chance is the Emcee of the pageant
        2. Treasurer
          1. AARP
            1. Signed the Collaboration Agreement to get the Advertising
            2. Still have not received the Memorandum of Understanding
          2. Insurance
            1. Should have gone in to be signed last week
            2. Has been in contact with Connie Clark, should have copied her into the emails
  • Sound System
    1. Is now signed, presented to the Pride Board
  1. Party Bus
    1. Needs to be rented
  2. Entertainment
    1. Nothing new to report at this time
  3. Communications
    1. Vendors
      1. Still waiting vendor emails
    2. Site Manager
      1. Working on the Pride Guide
    3. Webmaster
  4. New Business
    1. Photographer
      1. Option One: will take pictures of the entire Block Party, Video of the Parade, and of the Pride Fest, all for 325.00

Motion that Dusty Trails Photography be the official photographer for the Block Party, Rally, Parade, and Pride Fest Events. Will include digital copies of the photos and parade recordings made by Renee second by Lee passes

  1. Bylaws
    1. Need to get those who have volunteered to help email Thomas Witt, will be done this week
  2. Announcements
    1. Sunday there will be a Blessing of Backpacks at Martinson Avenue Christian Church at 10am
  3. Close @ 8:30pm
By | 2014-09-18T14:29:37+00:00 September 18th, 2014|Meeting Minutes|0 Comments