Meeting Minutes 14 Jul 14

Meeting Minutes 14 Jul 14

WPI 14 July 2014

  1. Convene
    1. Open @ 7pm
    2. The Center: 800 N Market, Wichita KS
    3. Steering Committee Meeting
  2. Attendance
    1. In Attendance: Chuck S, Jim M, Martin W, Karen H, Lee J, Chris T, Renee P, Pat M, Rollin D, Benny V, Evan S
    2. Excused: Junior S
    3. Unknown
  3. Open Session
    1. Guests: Curtis H, Jimmy
    2. Non-Agenda Issues
  4. Previous Minutes
    1. Don’t need to repeat well liquor prices
    2. Rope off not rope of on the bar
    3. Food vendors were not allowed to give or sell pop or water

Motion to approve previous minutes as corrected made by Lee second by Karen Passes

  1. Old Business
    1. T-Shirts
      1. Pride T Shirts is for 72 its 7.95 each for white shirts, varying prices for XL and up
      2. Wigstock shirts are going for 7 dollars
  • Look into pricing on kids shirts

Motion that Pride T Shirts cost 15 dollars for small through XL and shirts that are 2XL and above cost 20 Made by Pat second by Renee Passes

  1. Pride Guide
    1. Eliminated all but 2, voting on Smaller Indian one approved by Renee and the Floral Design by Chuck
      1. 3 votes for the Floral Design
      2. 7 votes for the Keeper of the Plains pending modifications
    2. Renee presenting price quotes
      1. Glossy Option One for 11×17 80# Cover Nekoosa Digital Gloss Cardstock 1,250 sheets for 104.53 and inside pages will be 380.12 for Text Nekoosa Digital Gloss 8,500 pages
      2. Option Two, 11×17 80# Cover Mohawk for 1,250 pages will be 122.70 and inside will be 11×17 24# Boise High Def Paper 8,500 pages for 261.12

Motion to use option two pricing to print the Pride Guide for Pride Fest 2014 made by Lee Second by Renee Passes

  1. Drag Night
    1. Looking at the night of the Block party Starting at 10:30pm in the South Forty starting at 10:30pm
      1. Discuss charge at the door, will discuss options such as no charge with a Pride Button, or a reduced cost
    2. Mudwrestling/Movie Night Fundraisers
      1. Movie Night
        1. Looking at Dates of August 24th or the 27th
        2. Looking at getting a popcorn machine
      2. Mudwrestling for visibility in September
    3. Balance Report
      1. 3,737.71 in the bank as of this moment excluding the City of Wichita and the Liquor license
        1. Still owe the Center for April and May Meetings
      2. Reports
        1. President
          1. Connie Clark
            1. Email sent to President stating that a Site Map, Transient Vendor List, and Liability Insurance License is needed, this is different than what was initially discussed at the first of the year. Looking at what we are going to have to do to get the permits going.
          2. Vice President
            1. Nothing new to Report, covered under Old Business
          3. Treasurer
            1. Amazon Smiles Foundation will be done by next week
            2. AARP can hang a banner up for Cosmic Bowling, which will move the Memorandum of Understanding
  • Will be laying out a route for the Party Bus
  1. Need to talk to photographer for the Block Party and Festival
  1. Entertainment
    1. Contacted every entertainer about bios and pictures for the Pride Guide
    2. Got ahold of the Balloon Guy, willing to come back, will be 125.00 for 3 hours
  • Never heard back from the face painter provided by Renee, contacted another face painter, charging 450.00 for 3 hours, looking at a couple other options
  1. Audrey McQueen will be hosting Wigstock this year
  2. MC for pageant needs to be lined up
  3. Will have a line up ready for next meeting
  • Cleaned up Facebook feeds
  • Talked to Patricia’s for vendor information
  1. Communications
    1. Heard back from Pandora Radio, have a minimum purchase budget of 5,000 dollars
    2. Will talk to Kim at the Annex Lounge to sponsor the Party Bus
  • Still looking at restaurants for fundraising ideas
  1. Looking at getting Papa Johns for a Fundraiser
  2. Will be getting Amazon Smile set up
  3. Spoke with Jeramiah and Jen from Twisted Braids, cannot attend and this will be the last year they can be a vendor, will be selling his inventory at Renee’s Booth
  1. Site Manager
    1. Have been talking to Zachary Johnson to see if he will be getting a full page AD in the Pride Guide, check to see if he is willing to donate a car and a driver.
    2. Still getting Pride Guide together
  2. Webmaster
    1. Will be looking at traffic counts once website is up and running
  3. New Business
    1. DJ for Pride
      1. CJ DJ from El Dorado, just did Salina Gay Pride, have monitors and lighting and laser lights

Motion to give Jimmie and Curtis two Pride Buttons for the Lights Set up in lieu of rental on Saturday Night for the Block Party on September 27th made by Renee Second by Martin Passes

  1. Will need to talk to Gary about the sound system from Salina Pride
  1. Sedgwick County Health Coalition
    1. Have not heard a response back from them for the Room Rental
  2. Announcements
  3. Close @ 9:17pm
By |2014-09-18T14:25:02-05:00September 18th, 2014|Meeting Minutes|0 Comments