Meeting Minutes 7 Apr 14

Meeting Minutes 7 Apr 14

WPI 7 April 2014

  1. Convene/Agenda Approval
    1. Open @ 7:15pm
    2. The Center: 800 N Market St, Wichita KS
    3. Steering Committee Meeting
  2. Attendance
    1. In Attendance: Junior S, Rollin D, Lee J, Karen H, Elle B, Johnny W, Evan S, Pat M, Chuck S
    2. Excused: Jim M, Thomas W, Lena B, CJ
    3. Unknown
  3. Open Session
    1. Guests: Kim N, Jason U, Brian H
    2. Non-Agenda Issues
  4. Previous Minutes
    1. Under Vice President, needs to be Memory of not in Memorandum
    2. Under Treasurer should be Have Not Received

Motion to approve Previous Minutes as revised made by Lee, Pat Second Passes

  1. Old Business
    1. Sedgwick County Health Coalition

i.      Discussion about pedestals and privacy curtains, and about what actually needs to happen in the room

ii.      Will rent the Buffalo Room for Sunday

iii.      Walk through will happen with Chuck after the event

iv.      Security Deposit will be 150

v.      Will contact April about testing and blood draws

vi.      Will follow same vendor rates as everyone else for Pride 2014

Ask April if we can use the upstairs above the Buffalo Room, renting the River Room, and parking space for Mobile Clinics

Clarify that set up is at 11:30 not 9:30

  1. Cargill

i.      Have discussed becoming a Silver Sponsor, and talked about sponsoring the family picnic

ii.      Have discussed that if it would cost more, could they donate the meat instead

iii.      Must send their own banner and their artwork to be in the Pride Guide

  1. Parade Permit

i.      We have the permit

  1. Balance Report
    1. 2,367.77 in the bank
    2. First ad is paid for, from Thunderbird
    3. Ad for Liberty Press coming out, 2 bills for February and March for The Center
  2. Reports
    1. President

i.      MAAIC

  1. All that needs to happen is the Deposit needs to be made

ii.      Connie Clark

  1. Need permission from Indian Center for any fire performers
  2. All food vendors need a TML

iii.      State Farm

  1. Interested in Sponsorship
  1. Vice President

i.      Worked with Robyn for our Meet and Greet Ad in the Gayly

  1. Last year they were given a vendor booth, parade entry, and vendor booth
  2. Gave Pat item number for the Grill to replace the knobs we broke

Motion to give Robyn Dorner at the Gayly a Gold Sponsorship package, advertising tradeout in lieu of money made Lee Second Rollin Passes

  1. Treasurer

i.      Softball tournament is off at this time

  1. Feedback that was given, after cost of diamonds and electricity was figured, was negative
  2. Keep it in mind and revisit for next spring

ii.      Nothing new for anything else on previous minutes

iii.      There may be no Pride Fest in Kansas City this year, get ahold of people and see if there are people and vendors that would be interested in coming to Wichita

  1. Entertainment

i.      Nothing new

  1. Communications

i.      Buffalo Wild Wings totals will be known to us within the next couple days

ii.      Manager has said he is giving us 10% on every ticket

  1. Site Manager

i.      Busy in the Delano District

  1. Webmaster
  1. New Business
    1. Vendor List

i.      Must be on the list if they are needing a license for Pride

  1. Fundraisers

i.      Yard Sale

  1. Elle has been collecting stuff for a Pride Yard Sale
  2. Will be done at Lee and Karen’s house
  3. Will be done the third weekend of May (16th thru the 18th)
  4. Flyer to be designed by Chuck
  5. Will be put in Liberty Press

ii.      Look for more restaurants to do something like Buffalo Wild Wings

  1. GLSEN

i.      Getting accredited, just starting the group

  1. Russell has not sold his DJ equipment, he will let us use it with a trade off of him running the bar
  2. Artwork for Buttons and Shirts will be discussed next meeting
  1. Announcements
    1. Evan out of town April 13th thru April 17th
  2. Close @ 9:18pm
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