Meeting Minutes 17 Mar 14

Meeting Minutes 17 Mar 14

WPI 17 March 2014

  1. Convene/Agenda Approval
    1. Open @ 7:06pm
    2. The Center: 800 N Market St, Wichita KS
    3. Steering Committee Meeting
  2. Attendance
    1. In Attendance: Renee P, Lena B, Lee J, Jim M, Rollin D, Junior S, Karen H, Patrick M, Chuck S, Evan S
    2. Excused: Johnny W
    3. Unknown
  3. Open Session
    1. Guests:  Elle B, Matthew P
    2. Non- Agenda Issues
  4. Previous Minutes
    1. Rainbowrydrs not Rainboyrydrs
    2. Change Fire Performers to Fire Spinners

Motion to approve previous minutes made by Pat Second by Lee

Cargill presentation

Corporate has reached out to Cargill Wichita to do something for National Coming Out day        Should we do on September 20th the evening of The Pride Picnic?

Pride month could mean something in June, could be for just Cargill or getting us involved

Events that Cargill could sponsor: Party Bus, Family Picnic, Block Party.

  1. Old Business
    1. Mardi Gras Fundraiser

i.      Made 98.00 dollars

  1. Sedgwick County Health Coalition

i.      Kim will be coming down April 7th to discuss the motions on the table as to why we are requiring these guidelines

ii.      Email from Tara Nolan asking for a return phone call, have not called back

  1. Balance Report
    1. 2,557.67 cents, Parade Permit was mailed into the city
  2. Reports
    1. President

i.      MAAIC

  1. Contract has been obtained for us to review
  2. The Buffalo Room will be useable if we choose to rent it

ii.      Parade Permit

  1. Sent off to the city to be processed

iii.      Parade Grand Marshal

  1. Kristi from the Liberty Press will be our Grand Marshall for 2014 Pride Fest
  1. Vice President

i.      Scavenger Hunt sometime in July or August, perhaps in memory of those lost on Saturday

  1. Can include in the family picnic

ii.      Junior Pride Pageant, requests have been made to have one

  1. Location
  2. Guidelines must be the same as the Adult pageant
  3. Adult pageant is tentatively set for August 27th
  1. Treasurer

i.      Kansas Star still in the works

ii.      Jackie has confirmed worship service

iii.      Insurance and TML still in the works

iv.      Softball Tournament is back on

  1. Diamonds are 1,000 dollars to rent, teams willing to pay a substantial amount of money to enter the tournament
  2. Getting availability dates from the city
  3. Talk to Cargill about setting this up in June for Pride month

v.      Have not received anything from Pine Valley or AARP

vi.      House of Schwan has replied to us wanting to know when a meeting was that she could come and talk to us about sponsoring bands for the Block Party

  1. Entertainment

i.      Still lining up the entertainment for the Block Party and Pride Fest

  1. Figuring same budget as last year

ii.      Post out on Facebook looking for vendors, have mailed to several vendors

  1. 11 are new potential vendors, 3 are potential BBQ vendors

iii.      Still trying to contact Chillies Sno Cones, and a massage therapist for Pride

iv.      Pride yard sale, time to start looking for items to donate

  1. Communications

i.      Talked to Cargill, still hashing out details for what we are wanting to do with them

  1. September 20th, October 11th, possible sponsorship in June

ii.      Spoke with Shane, owner of the Anchor, willing to cook if Cargill does not bring in someone

iii.      Ernie’s is planning on doing a Pride Ad

iv.      Dropped off Vendor information at Moe’s Sub Shop

v.      Up N Smoke wants to do a vendor, Ad, and advertising

  1. Find out from Connie Clark all special permits and licenses for a Tobacco Booth

vi.      Buffalo Wild Wings fundraiser possibility

  1. Fill out a fundraiser form, send to the manager: Zero money, food, cleaning, etc.
  2. Hand Flyer to whomever, they hand that to the server, 10% of food bill sent to us off the top
  1. Site Manager

i.      Went to Oliver’s on Pawnee and Mount Vernon, spoke to them about being a vendor

ii.      Went to the Spice Merchant, the Anchor, Karma Connections, to see about sponsorship

iii.      Gave Rain the sponsorship package

  1. Webmaster

i.      Make sure all the stuff for the events is sent so that it can be posted on the page

  1. New Business
    1. None
  2. Announcements
    1. Rich Thompson funeral is Wednesday at 10am
    2. Complete media blackout for Fred Phelps Funeral, or send flowers
  3. Close @ 9:11pm
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