Meeting Minutes 17 Feb 14

Meeting Minutes 17 Feb 14

WPI 17 February 2014 Agenda

  1. Convene/Agenda Approval
    1. Open @ 7:10 pm
    2. The Center: 800 N Market St, Wichita KS
    3. Steering Committee Meeting
    4. Attendance
      1. In Attendance: Renee p, Chuck S, Pat M, Junior S, Rollin D, Lee J, Evan S
      2. Excused: Lena B, Brent K, Karen H, Johnny W, Jim M, Betty V
      3. Unknown
      4. Open Session
        1. Guest
        2. Non-Agenda Issues
        3. Previous Minutes
          1. Correct Motion under Old Business to say 3,976 instead of 3,967 for MAAIC

Motion to approve minutes as corrected moved by Pat Second Lee

  1. Old Business
    1. Sponsorship Packets

i.      Early Bird special for Pride Guide ads, was a carry-over from last year

ii.      Should read that Double sized booths are available for an additional 50%

iii.      Church in the Park needs to be changed to being at the MAAIC

iv.      TML only extend to outdoor and food vendors

  1. Umbrella TML or each vendor to their own
  2. Food Vendors would they be covered?

Motion to Make Rainbowrydrs Custom Etchings and Photography the official Pride Photographer for all Pride Events 2014 with the exception of September 27th and September 28th events in exchange for a color quarter page in the Pride Guide made by Renee Second by Lee

  1. Mardi Gras Fundraiser

i.      Doing Jambalaya and photos for the event

ii.      Liberty Press quarter page ad

  1. Balance Report
    1. 2,820.75 cents in the bank
    2. Reports
      1. President

i.      Talk with Connie Clark

  1. Everything should work as it did last year and there should be no hiccups if we get it done in a timely manner
  2. Should state that the Insurance will be forthcoming on the Community Events application
    1. Should be buy a year round policy or simply keep doing a temp
    2. Vendors should also have an insurance policy filled out
    3. Conceal and Carry, MAAIC has a no gun policy

ii.      Appointment with April

  1. Talk to get the contract and get everything signed
    1. Sign for everything BUT the Buffalo Room until Health Coalition is worked out

iii.      Emailed Kim Newfelt about the issues concerning the Buffalo Room

  1. Talked about having someone in the room monitoring the set up through take down to make sure nothing goes wrong
  2. Charge a damage deposit for the room
  3. Vice President

i.      Nothing new to report at this time

  1. Treasurer

i.      Softball Tournament

  1. Finding out Availability for ball diamonds in the same park on a Saturday or Sunday
  2. Fees are rental and prizes
  3. We keep concessions and entry fees
  4. Find out rules about renting the ball diamonds

ii.      Kansas Star Casino

  1. Ask for a range for the Dollar Amount
  2. Board meets once a month to go over the applications
  3. Entertainment

i.      Working on performers list

ii.      Working on a Pride Drag Night

  1. Communications

i.      Rough Draft of ads are done and reprints will be made available by next weekend

ii.      Talk with Karen about Facebook admins added

iii.      Pride Board Photos

  1. Site Manager

i.      Still working on Meet and Greet for April, thinking the 4th or the 11th during the afternoon, food will be provided

  1. Webmaster

i.      Vendor application checked and reactivated

ii.      Food vendor application checked and reactivated

iii.      Parade application checked and reactivated

iv.      Pride Guide advertising page checked and reactivated

v.      Licensing page added with direct links to Wichita TML application and food vendor application

vi.      Rules and Regulations list added

vii.      Entertainers Application checked and reactivated

viii.      Home page now current

ix.      Theme page now current

  1. New Business
    1. Second March Fundraiser?
    2. Announcements
      1. February 25th Equality Day at Topeka
      2. Close @ 8:57pm
By | 2014-04-07T19:10:03+00:00 April 7th, 2014|Meeting Minutes|0 Comments